Hi, all!

Hi, all!

Wondering what your advice is, KirSa! Here's what I'm trying to do:

1. Maintain several different lists, each corresponding with a project.
2. Maintain project tasks in each list
3. Select a couple tasks (my active tasks) from each project, to work on next
4. See a list of all of the active tasks from any project in one place
5. (And this is the kicker) MANUALLY PRIORITIZE the list of active tasks

So, I tried tagging as "#active" a bunch of tasks from different lists. I filtered by that tag, but I was unable to manually rearrange the list of matching tasks. It looks as if the capability doesn't exist in Checkvist. (In fact, I've yet to find a task management/list management/todo/Kanban/you-name-it system that does this.) What I'm asking is, how would YOU go about approximating this functionality in Checkvist?

What I'm trying to achieve is being able to create sort of a pseudo-list of tasks from different lists so that when I check them off of the pseudo-list, the original task from its own list is checked off.

Clear as mud? :-)

Thanks in advance,
Ali

Comments

  1. Xavier B5 October 2016 at 18:46

    Isn't that what the due view is for? (Mark tour active tasks as ASAP in your various lists and look at the due tab).

    ReplyDelete
  2. Mark Dickens6 October 2016 at 01:07

    I think there are LOTS of ways of maintaining current/WIP and next actions in Checkvist, it's a fantastic tool.

    ASAP and dates can be used but using a date for next actions can be hard if you fail to pick these actions up on the date set and they become overdue. You may be frequently resetting the date.

    Currently I'm using colors to do this
    color: 4 (red background) = wip
    color: 6 (green background) = next

    I like this because the color is easy to set on an item. I'm still working on how exactly to combine the use of dates with this setup./

    One drawback though is that global search (in this case by color) relies on the search index which can take a few minutes to update but I think Kirill may be working on this soon (ish?) :)

    ReplyDelete
  3. Ali Nabavi6 October 2016 at 04:45

    Thank you both! I'll have to look at this today. From the way it sounds, I don't know if that will work. Basically, if I understand how the due view works, what I'm trying to do is manually reorder tasks in the due view, for example. Because this isn't quite a WIP list; It's a list of all of the tasks for a two-week sprint. So there are many. Being able to drag tasks up and down in the due view would be great. The way it is right now, I'm actually copying my big, unsorted WIP list/sprint backlog to a new list and then manually reordering them there.

    And for me the order of the sprint backlog is based on priority, not necessarily a due date.

    Again, I'm not speaking of the due view specifically, just that kind of a view where it pulls in tasks from various other lists.

    ReplyDelete
  4. Kirill Maximov (KIR)6 October 2016 at 05:11

    Hello Ali and all, thanks a lot for the question and answers.
    The truth is, this functionality is not implemented in Checkvist yet, and we also want to implement it. The corresponding issue in our uservoice forum is this - https://checkvist.uservoice.com/forums/2121-general/suggestions/86089-embed-existing-lists-sublists-not-just-hyperlinks

    This issue has a workaround, you can create an URL reference to the existing task, and add this URL to the list where you re-order tasks. 'sd' to show details, and timestamp is the URL to the list item.

    Alternatively, press 'tc' keyboard shortcut, and the URL of the current task will be copied to temporary storage and you can use it from the Ctrl+K/Cmd+K dialog in Checkvist.

    Far from ideal, but still.

    Thanks again for asking.

    checkvist.uservoice.com - Embed existing lists/sublists, not just hyperlinks (similar to symlinks). Was: checklists of checklists

    ReplyDelete
  5. Mark Dickens7 October 2016 at 01:21

    Hmmm, thought I knew most of the Checkvist keyboard shortcuts.

    "Alternatively, press 'tc' keyboard shortcut, and the URL of the current task will be copied to temporary storage and you can use it from the Ctrl+K/Cmd+K dialog in Checkvist."

    'tc' doesn't seem to do anything for me ... please can you elaborate Kirill Maximov?

    ReplyDelete
  6. Kirill Maximov (KIR)7 October 2016 at 02:32

    Mark Dickens 'tc' is a very new shortcut, introduced under "Task linking" title in this update: http://checkvist.tumblr.com/post/145809094023/continuous-improvement

    Basically, it allows to memorize the URL of the currently selected list item and insert this URL later when using Ctrl+K dialog. We'd love to implement it in a way when the URL is copied to clipboard, but we could not find a way to implement it.

    Does it work for you?

    checkvist.tumblr.com - Continuous improvement

    ReplyDelete
  7. Mark Dickens7 October 2016 at 02:39

    Yes it does work for me!

    Wow, really useful, thanks.

    I don't tend to use the Checkvist "link:" format as I prefer the simpler [markdown](link) format but this is a great shortcut to what I have been doing :)

    ReplyDelete
  8. Mark Dickens7 October 2016 at 03:25

    So that clarifies 'tc' shortcut.

    Still not sure what an invalid task is and how it should be used?

    Also, is task priority just another name for task color ? When filtering by each with the same value they seem to give the same results.

    ReplyDelete
  9. Kirill Maximov (KIR)7 October 2016 at 16:15

    Mark Dickens The idea behind 'invalid' task was that such a task is not considered valid in the given context. The semantic which differs such task is that it is excluded when calculating statistics with 'pc' shortcut or on the index page. May be it is not very useful, but it exists since the first public announcement of Checkvist :)

    As for color/priority - that's correct, they are semantically identical at the moment.

    ReplyDelete

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